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Discipline and Manage Emails Better [infographic]

Samyak Lalit | March 2, 2012 (Last update: September 23, 2017)

Samyak Lalit is an Indian author and disability rights activist. He is the principal author and founder of projects like TechWelkin, WeCapable, Viklangta, Kavita Kosh among many others.

I recently published an article on Email Etiquette. Most people are still naive about how to use and manage email communication with efficiency and smoothness. I came across an infographic about how email is being used in offices. I found this infographic very interesting because it throws some very interesting insights about the use (and misuse!) of email communication.

It appears world is exchanging too much of emails. Office workers are unable to decide whether an email should really be sent or not. If it needs to be sent, then how the email should be written. How an email conversation be replied to. All these aspects needs to be addressed to mature our emailing skills as well as the overall email culture.

According to the Wall Street Journal, Thierry Breton, CEO of French technology company Atos has not sent an email in over three years. Last year he banned internal emails in his company! According to Breton only 10 percent of emails that company employees internally get are useful –and rest is either span or useless.

TechWelkin presents this infographic prepared by website. It tells us about how to manage your emails and how to decide if an email should be sent. Let’s look at some of the highlight points:

  1. Managers spend up to 20 hours per week reading emails.
  2. The average employee receives 200 emails per day.
  3. Of those 200 emails only 20 are important (36 spam, 144 irrelevant).
  4. Almost 10% of employers have fired someone for non-work related emails.
  5. Fighting spam at a 1,000 employee company can cost $3 million / year.
  6. The typical office workers spends 13 hours a week sending 110 emails per day.
  7. Businesses lose $650 billion per year due to unnecessary emails.

It is important to note that efforts to make email writing a disciplined matter have been going on since quite some time. website has been promoting two, three, four and five sentence email policy. Let’s have a look at the infographic.

Email handling infographic

I hope this was useful for you. Please feel free to ask if you have any questions on this topic. I will be happy to try and help you. Thank you for using TechWelkin.


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