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MS-Word: How to Easily Insert Rows/Columns in a Table

Samyak Lalit | October 22, 2013 (Last update: February 7, 2015)

Samyak Lalit is an Indian author and disability rights activist. He is the principal author and founder of projects like TechWelkin, WeCapable, Viklangta, Kavita Kosh among many others.

Tables are among the most often used features of Microsoft Word. MS-Word offers a great deal of options to design and manage the tables in a document. In order to create a new table, you need to go to the Insert tab and use Table button. Then you can drag your mouse over a grid presented in the resulting menu to select the number of rows and columns you need for your table.

Using this button, initially, you can insert a table of maximum 10 columns and 8 rows. But if your requirement is for a higher number of rows or columns –you would need to insert them one by one.

There are two ways to quickly insert rows or columns in an MS-Word table.

Insert Rows or Columns using Layout Tab

After inserting a table, go to the Layout tab (Remember that this tab will become visible only when you put mouse cursor inside an existing table.)

In the Layout ribbon, you’ll see buttons for inserting rows above, rows below, columns to the left and columns to the right. Clicking on these buttons will create a new row or column in the table.

NOTE: See More Tips for MS-Word

Insert by Redo option

You can take a right click on the existing table and insert one row or column by selecting appropriate option from the pop-up menu. Once you have done this –you can repeat this action quickly by simply pressing CTRL+Y.

CTRL + Y (redo) takes opposite action of more often used CTRL+Z (undo). It repeats the last action taken by the user.

I prefer redo method because it’s much quicker. It can be done entirely with the help of keyboard. No need to remove fingers from keyboard, get hold of your mouse, drag it to the layout tab and clicking the button repeatedly.

Hope this little tip will save you some time. Please let me know if you have any questions about it. Thank you for using TechWelkin.


One response to “MS-Word: How to Easily Insert Rows/Columns in a Table”

  1. Meghana says:

    Last performed action can be repeated by F4 to insert row or column quickly.

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