Microsoft Word Shortcut Key Combinations

Which MS Word shortcut keys do you use? Well, most people use only a handful shortcut combinations like Control+C, Control+V, Control+A, Control+B etc. Have ever thought why do you use these keys? It is because shortcut keys work faster than doing the same thing with mouse. When you are typing in MS Word, pressing shortcuts is easier because you don’t have to leave your keyboard and get hold of mouse.

This also means that the more shortcuts you use, the faster you can work. As I often publish article containing MS Word tips, I thought it was important to publish a list of MS Word shortcuts as well. You can learn these shortcuts to enhance your work productivity.

Be the keyboard warrior while working on MS Word documents! Learn the shortcut keys and see yourself working much faster:

Shortcut KeysDescription
CTRL + 0 (zero)Adds or removes 6pts of spacing before a paragraph
CTRL + ASelects all contents of the page
CTRL + BMakes highlighted selection Bold
CTRL + CCopy the selected text
CTRL + EAligns the line or selected text to the center of the screen
CTRL + FOpen find box
CTRL + HOpens Find and Replace box
CTRL + IItalic highlighted selection
CTRL + JAligns the selected text or line to justify the screen
CTRL + KInsert link
CTRL + LAligns the line or selected text to the left of the screen
CTRL + MIndent the paragraph
CTRL + POpen the print window
CTRL + RAligns the line or selected text to the right of the screen
CTRL + TCreate a hanging indent
CTRL + UUnderline highlighted selection
CTRL + VPaste
CTRL + XCut selected text
CTRL + YRedo the last action performed (for example, you can use it to quickly insert rows in a table)
CTRL + ZUndo last action
CTRL + SHIFT + LQuickly create a bullet point
CTRL + SHIFT + FChange the font
CTRL + SHIFT + >Increases selected font +1pts up to 12pt and then increases font +2pts
CTRL + ]Increases selected font +1pts
CTRL + SHIFT + <Decreases selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt
CTRL + [Decreases selected font -1pts
CTRL + / + cInserts a cent sign (¢)
CTRL + ‘ + <char>Inserts a character with an accent (grave)
mark, where <char> is the character you want. For example, if you
wanted an accented è you would use CTRL + ‘ + e as
your shortcut key. To reverse the accent mark use the opposite
accent mark, often on the tilde key (~)
CTRL + SHIFT + *View or hide non printing characters
CTRL + <left arrow>Moves one word to the left
CTRL + <right arrow>Moves one word to the right
CTRL + <up arrow>Moves to the beginning of the line or paragraph
CTRL + <down arrow>Moves to the end of the paragraph
CTRL + DelDeletes word to right of cursor
CTRL + BackspaceDeletes word to left of cursor
CTRL + EndMoves the cursor to the end of the document
CTRL + HomeMoves the cursor to the beginning of the document
CTRL + SpacebarReset highlighted text to the default font
CTRL + 1Single-space lines
CTRL + 2Double-space lines
CTRL + 51.5-line spacing
CTRL + ALT + 1Changes text to heading 1
CTRL + ALT + 2Changes text to heading 2
CTRL + ALT + 3Changes text to heading 3
ALT + CTRL + F2Open new document
CTRL + F1Open the Task Pane
CTRL + F2Display the
print preview
CTRL + F3Deposit copied data into Spike
CTRL + SHIFT + >Increases the highlighted text size by one
CTRL + SHIFT + <Decreases the highlighted text size by one
CTRL + SHIFT + F6Opens to another open Microsoft Word document
CTRL + SHIFT + F12Prints the document
F1Open Help
F4Repeat the last action performed (Word 2000+)
F5Open the find, replace, and go to window in Microsoft Word
F7Spellcheck and grammar check selected text
or document
F12Save as
SHIFT + F3Change the text in Microsoft Word from
uppercase to lowercase or a capital letter at the beginning of every word
SHIFT + F5Back to Last Editing Point
SHIFT + F7Runs a Thesaurus check on the word highlighted
SHIFT + F12Save
SHIFT + EnterCreate a soft break instead of a new paragraph
SHIFT + InsertPaste
+ ALT + D
Insert the current date
Insert the current time
ALT + Mouse DragUsed for selecting arbitrary rectangular area.
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How many of these shortcuts were you already using? Did you find any new shortcuts of your interest? Please let me know which are your favorites. Also, feel free to ask if you have a question. I will be happy to try and help you. Thank you for using TechWelkin.

4 thoughts on “Microsoft Word Shortcut Key Combinations”

  1. This is fantastic. Thanks so very much for taking the time to share.
    Maybe you can solve these problems for me:
    1) Sometimes my font changes out of the blue. It’s like the computer is trying to get ahead of my actions by guessing but instead it creates more work for me. Is there a way around this?
    2) I would like to create shortcuts for spanish letters with “~” over the “n” makes “ñ” without having to go through the long insert menu.

    Thanks! Evelyn

  2. Thanks for these useful tips. However, are there other shortcuts without the help of control? If yes, could you mail to me please.


  3. Ctrl+Shift+M – reduce left indent
    Ctrl+Shift+T – reduce left hanging indent
    Ctrl+N – Open a new Document
    Ctrl+O – Open an existing document
    Ctrl+G – Go to a particular page, section, paragraph etc.
    Ctrl+D Gets you to Font window and character spacing
    Ctrl+W Save and exit
    Ctrl+A to select entire document for cut, copy and paste

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