Microsoft Word Shortcut Key Combinations

Which MS Word shortcut keys do you use? Well, most people use only a handful shortcut combinations like Control+C, Control+V, Control+A, Control+B etc. Have ever thought why do you use these keys? It is because shortcut keys work faster than doing the same thing with mouse. When you are typing in MS Word, pressing shortcuts is easier because you don’t have to leave your keyboard and get hold of mouse.

This also means that the more shortcuts you use, the faster you can work. As I often publish article containing MS Word tips, I thought it was important to publish a list of MS Word shortcuts as well. You can learn these shortcuts to enhance your work productivity.

Be the keyboard warrior while working on MS Word documents! Learn the shortcut keys and see yourself working much faster:

Shortcut Keys Description
CTRL + 0 (zero) Adds or removes 6pts of spacing before a paragraph
CTRL + A Selects all contents of the page
CTRL + B Makes highlighted selection Bold
CTRL + C Copy the selected text
CTRL + E Aligns the line or selected text to the center of the screen
CTRL + F Open find box
CTRL + H Opens Find and Replace box
CTRL + I Italic highlighted selection
CTRL + J Aligns the selected text or line to justify the screen
CTRL + K Insert link
CTRL + L Aligns the line or selected text to the left of the screen
CTRL + M Indent the paragraph
CTRL + P Open the print window
CTRL + R Aligns the line or selected text to the right of the screen
CTRL + T Create a hanging indent
CTRL + U Underline highlighted selection
CTRL + V Paste
CTRL + X Cut selected text
CTRL + Y Redo the last action performed (for example, you can use it to quickly insert rows in a table)
CTRL + Z Undo last action
CTRL + SHIFT + L Quickly create a bullet point
CTRL + SHIFT + F Change the font
CTRL + SHIFT + > Increases selected font +1pts up to 12pt and then increases font +2pts
CTRL + ] Increases selected font +1pts
CTRL + SHIFT + < Decreases selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt
CTRL + [ Decreases selected font -1pts
CTRL + / + c Inserts a cent sign (¢)
CTRL + ‘ + <char> Inserts a character with an accent (grave)
mark, where <char> is the character you want. For example, if you
wanted an accented è you would use CTRL + ‘ + e as
your shortcut key. To reverse the accent mark use the opposite
accent mark, often on the tilde key (~)
CTRL + SHIFT + * View or hide non printing characters
CTRL + <left arrow> Moves one word to the left
CTRL + <right arrow> Moves one word to the right
CTRL + <up arrow> Moves to the beginning of the line or paragraph
CTRL + <down arrow> Moves to the end of the paragraph
CTRL + Del Deletes word to right of cursor
CTRL + Backspace Deletes word to left of cursor
CTRL + End Moves the cursor to the end of the document
CTRL + Home Moves the cursor to the beginning of the document
CTRL + Spacebar Reset highlighted text to the default font
CTRL + 1 Single-space lines
CTRL + 2 Double-space lines
CTRL + 5 1.5-line spacing
CTRL + ALT + 1 Changes text to heading 1
CTRL + ALT + 2 Changes text to heading 2
CTRL + ALT + 3 Changes text to heading 3
ALT + CTRL + F2 Open new document
CTRL + F1 Open the Task Pane
CTRL + F2 Display the
print preview
CTRL + F3 Deposit copied data into Spike
CTRL + SHIFT + > Increases the highlighted text size by one
CTRL + SHIFT + < Decreases the highlighted text size by one
CTRL + SHIFT + F6 Opens to another open Microsoft Word document
CTRL + SHIFT + F12 Prints the document
F1 Open Help
F4 Repeat the last action performed (Word 2000+)
F5 Open the find, replace, and go to window in Microsoft Word
F7 Spellcheck and grammar check selected text
or document
F12 Save as
SHIFT + F3 Change the text in Microsoft Word from
uppercase to lowercase or a capital letter at the beginning of every word
SHIFT + F5 Back to Last Editing Point
SHIFT + F7 Runs a Thesaurus check on the word highlighted
SHIFT + F12 Save
SHIFT + Enter Create a soft break instead of a new paragraph
SHIFT + Insert Paste
SHIFT
+ ALT + D
Insert the current date
SHIFT +
ALT + T
Insert the current time
ALT + Mouse Drag Used for selecting arbitrary rectangular area.

How many of these shortcuts were you already using? Did you find any new shortcuts of your interest? Please let me know which are your favorites. Also, feel free to ask if you have a question. I will be happy to try and help you. Thank you for using TechWelkin.

4 thoughts on “Microsoft Word Shortcut Key Combinations”

  1. This is fantastic. Thanks so very much for taking the time to share.
    Maybe you can solve these problems for me:
    1) Sometimes my font changes out of the blue. It’s like the computer is trying to get ahead of my actions by guessing but instead it creates more work for me. Is there a way around this?
    2) I would like to create shortcuts for spanish letters with “~” over the “n” makes “ñ” without having to go through the long insert menu.

    Thanks! Evelyn

  2. Thanks for these useful tips. However, are there other shortcuts without the help of control? If yes, could you mail to me please.

    Thanks.

  3. Ctrl+Shift+M – reduce left indent
    Ctrl+Shift+T – reduce left hanging indent
    Ctrl+N – Open a new Document
    Ctrl+O – Open an existing document
    Ctrl+G – Go to a particular page, section, paragraph etc.
    Ctrl+D Gets you to Font window and character spacing
    Ctrl+W Save and exit
    Ctrl+A to select entire document for cut, copy and paste
    Ctrl+

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